General Information

Pre-Registration process Registration Process Visa and Invitation Letters
Abstract Submission Posters Hotel Reservation
Travel Information The African Night The Field Trip

Pre-Registration process
Pre-Registration is a process by which the organizers are getting information about the number of people interested to attend and by which pre-registered people receive information regularly about the Conference.

There is no commitment from the pre-registered people to attend the Conference and no commitment from the organizers neither, and a full registration (below) will be required (when open), to be "Registered" to the Conference.

Registration process
Registration is a process by which you will become an active participant for the Conference. It does comprise several steps:
1. Become a Member at http://members.gcp21.org
2. Filling several categories of information (ID, Visa Letter request, RegFees Payment)
3. Requesting a Letter of Invitation or not
4. Requesting a Visa on arrival or not
5. Booking your participation to the African Night
6. Booking your participation to the Field Trip
7. Providing flight information for be pick-up at the airport
8. Submitting abstracts for oral and poster sessions and
9. Paying your Registration Fees!

No need to do it all in one session, you can return and login to finish your registration at a convenient time, or when time permits!

Please register only if you are sure that you can secure the resources to attend and be able to pay the Registration Fees. Otherwise you clog the system for no benefit to nobody.

You will be considered a Conference participant only when the RegFees will be paid.

The RegFees do NOT include the hotel rooms, which will be paid directly to the hotel at checking time.

Visa and Invitation Letter

African participants are exempt from visa to enter Benin if their stay is less than 90 days. Participants from the rest of the world need an entry visa.

It is advised to check with your local Benin Embassy to review the current regulations in order to obtain your visa. In addition to the Letter of Invitation from the organizers, it may require a flight itinerary, a letter from your employer, and a hotel booking. Please double check at the Benin Embassy in your country.

Visa at Arrival

It is also possible to obtain a visa at arrival, if you registered online to be on the list and if you provided all requested information (ID, passport, arrival and departure information); the visa fee at arrival is CFA46,000 or 80Euros. There is an ATM machine at the airport and a Currency exchange office, but it is strongly advised to come with the exact amount in cash!

Invitation Letter for Visa Application
People who need a letter of invitation to obtain a visa in their country can request it online and will automatically receive a letter of invitation signed by the member of the Local Organizing Committee for obtaining their visa.

Abstract Submission
All abstracts must be submitted on-line and it is part of the registration process. One person can submit several abstracts through the abstract submission system. No abstract will be posted on the website of the Conference unless one author is registered and present at the Conference.

Format: Submit a Microsoft Word document no longer than one page A4 long with the standard Arial font, type size (12) including the title, authors, affiliation and email address. Type the abstract as single space text, with a double space between paragraphs with a 1 inch margin on all sides.

Process: Two chairs have been appointed for each of the 21 scientific Sessions. When you submit your abstract you will be required to indicate in which session you would like to present it. The chairs will receive a copy of all the abstracts in the session and they will choose those for oral presentation if you indicated this request or for a poster. You will then receive the decision of the chairs so that you can prepare accordingly for the Conference.

Posters
The Conference will use poster holders and the dimension of the posters will be 0.8 m x 1.2 m and a template with details size, font size, location of the Poster Session number, etc. will be posted on the website. Pins to hang your poster on the poster frames will be provided by the organizers on site.

We will also indicate a printer in Cotonou to print your poster on site at your cost and payable directly to the printer.

Hotel Reservation
All the Hotels do have an on-line system (or email) for booking the rooms, and you will have to book your room directly with the hotels, unless you will be supported by the Conference, in this case a person will be appointed to handle your reservation or a code will be provided to you at booking time in the hotel of the Conference.

Hostel information for students and Travel Grant Awardees
Hostels do not have on-line system for booking but the name, phone number and email of the person in charge will be indicated on the website. In the case of the Travel Grant Awardees, you will have to indicate to the Hostel person, the code 3 provided to you by the organizers.

Travel Information
By security measure, you are required to provide flight information for arrival and departure.
However, because the airport pick-up is done by each hotel, you will have to provide this information directly to the hotel as well.

The African Night is included in the RegFees, for the Registered participants and Registered accompanying persons, just indicate the number of persons in the African Night page on-line. Failure to register for the African Night will prevent you and your guests to attend, so do not miss it!

The Field Trip (to be confirmed) is at a fee of 60 Euros per person, for the Registered participants and their accompanying persons, just indicate the number of persons in the Field Trip section of the registration and pay at the time of the payment of the RegFees. Failure to register or pay for the field trip will prevent you to participate to the field trip. A ticket will be given to you at the registration time. The lunch and water will be included in the fee.


 

     Go to top



After creating your account and receiving the confirmation email, you can return and login to finish your registration when time permits.